By completing our booking form you are agreeing to and have accepted the following terms and conditions of hire:
The provider – Snaptured Photobooth
The Customer – The person booking Snaptured Photobooth for their event
1. BOOKING FORM
1.1 “Booking Form” refers to the entire booking form contained on our website or any printed version of this form. We require our booking form to be completed and returned to us to make a booking. All details stated on the booking form will be taken as given, unless otherwise stated by writing in an email or letter.
2.1 A £100 deposit is required to confirm any booking of Snaptured Photobooths services.
The £100 deposit covers any administrative costs and secures the services of Snaptured Photobooth. This deposit is NON REFUNDABLE. Reservations made are on a first come – first served basis. Dates will only be secured upon receipt of deposit.
3. ACCESS, SPACE AND POWER FOR THE PHOTOBOOTH
3.1 The customer will acquire permission from the event venue and arrange for an appropriate space for the Photo Booth. The Snaptured Photobooths measure 1.3m (wide) x 2.3m (long) x 2m (high) and it will be the responsibility of the customer to ensure there is sufficient space to fit the Photobooth.
3.2 The customer is responsible for ensuring power is available for the Photobooth.
3.3 The customer is responsible for providing the correct address for the venue and that the venue allows reasonable access for loading and suitable parking once the Photobooth and equipment has been unloaded.
4. HIRE PERIOD
4.1 Snaptured Photobooth will arrive to set up approximately 2 hours before the hire period is due to commence. If the customer requires the Photobooth to be set up earlier an idle time charge applies. It is the responsibility of the customer to ensure that the venue agrees to Snaptured Photobooth being in attendance at the agreed time. Snaptured Photobooth will be happy to liaise with the venue to assist, if requested.
4.2 The hire period will be for a set period, typically 3 hours, but as specified on the booking form and as agreed by both parties before. Use will commence at the agreed time and finish at the agreed time. If we cannot start on time due to poor access, or not being allowed access as required due to the venue or other circumstances, we will keep to the agreed end period for the hire. If your event simply starts late or runs late, the period of hire will still be for the agreed period and times unless we agree to provide additional hours as per our additions or to simply delay our planned start.
4.3 Snaptured Photobooth agrees to have a Photobooth operational for a minimum of 80% during this period; operations may need to be interrupted for servicing of the Photobooth.
4.4 If the Photobooth is out of use for more than 20% of the hire period due to technical difficulties, we shall refund the customer accordingly to the amount of time that the booth is not in operation and in proportion to the amount paid for the hire.
5. PAYMENT TERMS
5.1 Following payment of the £100 deposit fee, balances of the remaining fee are due 30 days prior to the event. Payment for additional images, services and products are to be made at the time of ordering.
6.1 Prices and specifications are subject to change.
7.1 The 1988 Copyright Design & Patents Act – section 77 & 80 assigns copyright of photographs/digital images to Snaptured Photobooth. It is contrary to the act to copy or allow to be copied photographs captured by Snaptured Photobooth by any means.
8. DIGITAL FILES
8.1 All digital files remain the property of Snaptured Photobooth unless copyright has been purchased by the client for personal use only.
9. USE OF PHOTOS
9.1 The customer agrees that all pictures taken in the Photobooth can be uploaded to a Facebook, unless otherwise stated and exempt Snaptured Photobooth from responsibility of publishing the pictures.
9.2 Photos taken during the event may be used by us to assist with advertising and promotion of Snaptured Photobooth. This may include printed matter as well as online images. We will not use any pictures that we think may cause offence or embarrassment to the people in the picture. We will remove any pictures from our website if requested to do so. If the customer chooses to have the Facebook upload option, you take responsibility of allowing all users to upload any picture to their own Facebook page and the designated fan page.
10. SUPPLIED PRINTS, ALBUMS & OTHER MERCHANDISE
10.1 Snaptured Photobooth takes the utmost care whilst producing supplied prints, albums and other merchandise. Our products are subject to rigorous quality inspections and are dispatched in perfect condition. On receiving our product the customer will have 7 working days to report any fault or problems due to shipping or handling to Snaptured Photobooth. Snaptured Photobooth will rectify any fault free of charge during this time period. Faults reported outside 7 working days will be subject to costs.
11. CANCELLATION OF SERVICES
11.1 The customer may cancel their contract with Snaptured Photobooth at any given time up to 30 days before the date of the event by sending written notice to Snaptured Photobooth. Snaptured Photobooth will reimburse any monies paid less the booking deposit fee which remains non-refundable. Cancellation less than 30 days before the event date will result in the payment in full.
11.2 Any request for a date change must be made in writing by the customer at least 30 days in advance of the original event date. Change is subject to Photobooth availability and receipt of a new booking contract. If there is no availability for the alternate date, the booking fee shall be forfeited and event cancelled. Any cancellation will forfeit any booking fee payment made.
12.1 Snaptured Photobooth will recover with prior agreement the cost of accommodation expenses and fuel where the event is at a distance of 50 miles or greater. Travel will be charged at 45p per mile.
12.2 It may be necessary with prior agreement to travel on the evening prior to the event to avoid traffic and other problems. Also it may be necessary to stay overnight where an event runs late. The cost of accommodation shall be reimbursed from the customer with regards to late and distant events.
12.3 Food and beverages must be provided to all booth attendants where attendance is over 4 hours.
12.4 Any additional charges incurred will be incurred from the customer.
12.5 No additional travelling expenses will be incurred unless previously stated.
13. EVENTS BEYOND OUR CONTROL
13.1 Snaptured Photobooth will make all reasonable endeavours to attend all events. Where circumstances make this impossible due to, but not limited to adverse weather, Snaptured Photobooth will contact the customer or the venue as early as possible and a full refund will be made.
13.2 Snaptured Photobooth will always try to arrive at the venue at the agreed time. Where circumstances make this difficult due to severe traffic delays or vehicle breakdowns, Snaptured Photobooth will be happy to extend the end time of hire to make up for the late start. If this is not possible we will refund the customer accordingly to the amount of time delayed by and in proportion to the amount paid for the hire. We will however try our up most to get to your event as soon as we can and always be in contact with you.
14. LIMITATIONS OF LIABILITY
14.1 Snaptured Photobooth will in all instances act in what it considers to be the best interests of the customer and to take steps when required to act to protect the health and safety of booth users. Where such actions lead to an early closure of the Photobooth, removal from service of the booth or such action likely to cause dissatisfaction, Snaptured Photobooth limits any refunds to the amount of the original booking less deposit. This applies in all cases. It in no way affects general public liabilities or employers liability insurance matters, which are covered separately.
14.2 In the unlikely event of a total photographic failure or cancellation of this contract by wither party or in any other circumstances, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
15. TERMINATION OF HIRE
15.1 Snaptured Photobooth will not tolerate any abuse or threatening behaviour to any of our staff or abuse of the Photobooth or Photobooth equipment. Snaptured Photobooth retains the right to terminate the hire immediately. This applies equally to you the customer and your guests. Snaptured Photobooth may terminate the hire in cases where our staff feel the equipment belonging to Snaptured Photobooth or the Photobooth itself is in danger of being damaged or has been damaged due to the actions or unruly behaviour of you or your guests.
Wherever possible and reasonable to do so we will speak with you or the venue first to try to resolve the matter before any termination is enacted. If we do terminate, for any reason, the full cost of hire will remain due and we will not issue any refunds for any period of hire not provided. Moreover, you the customer will be fully responsible for any damages caused by you or your guests or other attendees at the event to the Photo Booth or Photo Booth equipment howsoever caused, with the sole exclusion of Snaptured Photobooth.